Personal information for on-line enquiry

PRIVACY POLITICS – EXTENDED INFORMATION

 

LAST MODIFICATION: 25th May 2018

 

Privacy Politics form part of the General Conditions ruling the Web Page www.bufetefrau.com  together with the Cookie Politics and the Legal Advise.

BUFETE FRAU CONSULTORÍA LEGAL S.L., reserves the right to modify or adapt the present Privacy Politics at all times. Therefore, we would recommend that you check same each time you access to the Web Page. In the case of the browser being registered in the web page and gaining access through his/her account or profile, on accessing same, information will be provided in the case of any significant modifications concerning his/her data information.

 

Who is responsible of your data information?

The details obtained or voluntarily supplied through the Web Page, by browsing in same, as well as all information provided on contact forms, by email or telephone, will be held and treated by the person Responsible of the File, whose details are indicated below:

 

BUFETE FRAU CONSULTORIA LEGAL S.L.  CIF: B07982184

Address: Calle San Miguel, 36, 2º planta

Tel: 971.22.80.36

Mail: info@bufetefrau.com

Agent of Data Protection: Jose Frau Greenfield

Registered in the Trade Registry of Palma, Volume 1695, Page 196, Sheet PM-33623, entry. 1 and with CIF B07982184

If, for any reason, you wish to contact us for any query concerning your data information or privacy (with our Agent of Date Protection), you may do this through any of the means indicated above.

 

What details do we collect through the web page?

 

By simply browsing in the Web Page, BUFETE FRAU CONSULTORÍA LEGAL S.L. information will be collected concerning:

 

- IP address.

- Type of navigator.

- Operative system.

- Length of visit or browse in the Web Page.

 

This information will be stored by Google Analytics, and we come under the Privacy Politics of Google, as this collects and treats such information. http://www.google.com/intl/en/policies/privacy/

At the same time, in the Web Page will be provided the usefulness of Google Maps, which may have Access to your location, should you allow same, in order to provide you with wider specificity on distance and/or roads to our offices. Concerning this, we refer to the Privacy Politics used by Google Maps, in order to be aware of the use and treatment of such data information http://www.google.com/intl/en/policies/privacy/

 

The information that we handle, is not connected to a specific browser and will be stored in our data base, in order to carry out statistical analysis, improvements in the Web Page concerning our products and/or services and will also help us to improve our commercial strategy. The information will not be passed onto third parties.

 

Registration of the browser in the web page

 

To gain Access to certain products and/or services, it is necessary that the browser be registered in the Web Page. For this, in the registration form, will be requested a series of personal data. The necessary compulsory details to be provided by the browser to complete the registration can be found marked with the sign *. In the case of not filling in these areas the registration will not take place.

The browser and the password created are personal and not transferable, the browser being responsible for their custody. We do not advise these be noted down nor advised to third parties.

In this case, the browsing details, will be associated to the registration of the browser, indentifying the actual browser who is browsing in the Web Page. This way it is possible to customize the offer of the products and/or services that, we believe, the browser could be interested in as well as to recommend certain products and/or services.

 

The registration information that each browser adds to the data base of BUFETE FRAU CONSULTORÍA LEGAL S.L., together with the history of operations carried out by same, will be stored in same until such time the account of the registered browser is cancelled. Once the account is cancelled, this information will be removed from our data base, kept apart during 10 years the details concerning transactions carried out, without Access nor alteration to same, in order to comply with the legal period in force. The information not concerning transactions carried out will be kept unless consent to same is removed, in which case they will be immediately eliminated (always keeping in mind the legal period).

 

The legal basis for the treatment of data information is the execution of the a contract between the parties.

Concerning the issue of communications and promotions by email and the answer to the requests of information, the legitimization of the use is the consent of the person in question.

 

The aim of the use is the following:

a) Handle the registration of the browser and his/her Access to the Web Page.

b) Handle the purchase of the products and/or services at your disposal through the Web Page.

c) Keep you informed of the process and state of your requests, purchases and/or reservations.

d) Answer your requests of information.

e) Handle all the services offered on the platform to the browser.

 

This way, we advise you can receive communications by email and/or by telephone, in order to inform you of possible incidents, mistakes, problems and/or state of your requests.

 

In order to send commercial information, specific authorization will be requested from the browser at the moment of his/her registration. Concerning this point, the browser may revoke the authorization given by contacting BUFETE FRAU CONSULTORÍA LEGAL S.L., through the means previously indicated. In any case, in each commercial information, you will be given the possibility of cancellation of receipt of same, this be by link and/or email address.

 

 

Dispatch of Newsletter

 

In the Web Page, is allowed the option to sign up for the Newsletter of BUFETE FRAU CONSULTORÍA LEGAL S.L. For this, it is necessary that you provide us with an email address to which same will be sent.

 

This information will be stored in the data base of BUFETE FRAU CONSULTORÍA LEGAL S.L., in which it will remain registered until the browser requests the cancellation of same or, if applicable, its cancellation by BUFETE FRAU CONSULTORÍA LEGAL S.L. of dispatch of same.

 

The legal basis for the use of this data information is the specific consent by all those interested in the signing up of this service marking the box for same.

 

The details of email address’s will only be used and stored in order to handle the dispatch of the Newsletter to the browsers who have requested same.

 

For the despatch of the Newsletter, specific consent will be requested from the browser at the moment of registration marking the box for same. Concerning this point, the browser may revoke the consent granted by contacting BUFETE FRAU CONSULTORÍA LEGAL S.L., through the means previously indicated. In any case, in each communication, the possibility will be given to cancel the receipt of same, this be by a link and/or email address.

 

 

If you are included in the following groups, consult the unfolding information:

 

            + CONTACTS FROM THE WEB OR EMAIL

What is the aim of using your data information?

• To answer your queries, applications or requests.
• Handle the service requested, answer your application or process your request.
• Information by email that deals with your request.
• Commercial information or of events by email, as long as specific authorization exists.

Which is the legitimization for the use of your details?

The acceptance and consent from the person in question: In those cases where to make a request it be necessary to fill in a form and “click” the send key, to do same will imply that you have been informed and specifically have granted your consent to the contents of the attached clause to said form and acceptance of the privacy politics.

All our forms include a verification box or checkbox with the following formula to send the information: “□ I have read and accept the Privacy Politics.”

 

            + CLIENTS

What is the aim of using your data information?

• Drawing up of an estimate and follow up of same by communications between both parties.
• Information by email concerning your request.
• Commercial information or that of events by email, as long as specific authorization exists.
• Handling of administrative services, communications and logistics carried out by the person Responsible.
• Invoicing.

• Carrying out of corresponding transactions.
• Invoice and declaration of pertaining taxes.
• Handling control and recovery of monies.

Which is the legitimization for the use of your details?

            The legal basis of your consent.

            + SUPPLIERS.

What is the aim of using your data information?

• Information by email concerning your request.
• Commercial information or that of events by email, as long as specific authorization exists.
• Handling of administrative services, communications and logistics carried out by the person Responsible.
• Invoicing.

• Carrying out of corresponding transactions.
• Invoice and declaration of pertaining taxes.
• Handling control and recovery of monies.

Which is the legitimization for the use of your details?

            The legal basis is the acceptance of a contractual relationship, or failing that your consent on contacting us or offering your products through some means.

            + CONTACTS IN SOCIAL NETWORKS

What is the aim of using your data information?

• To answer your queries, applications or requests.
• To handle the service requested, answer your application or process your request.
• To connect with you and create a community of followers.

Which is the legitimization for the use of your details?

The acceptance of a contractual relationship within the corresponding social network, and in accordance to its Privacy politics:

            Facebook          http://www.facebook.com/policy.php?ref=pf

            Instagram         https://help.instagram.com/155833707900388

            Twitter             http://twitter.com/privacy

            Linkedin             http://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

            Pinterest           https://about.pinterest.com/es/privacy-policy

            Google*            http://www.google.com/intl/es/policies/privacy/

            *(Google+ y Youtube)

How long will we hold your data information?

We can only consult or cancel your details in a restricted manner on holding a specific profile. We will use same for the time that you allow following us as friends or giving a “I like”, “continue” or similar keys.

Any alteration of your details or restriction of information or publications should be carried out through the configuration of your profile or browser in the social network itself.

 

            + VIDEOSECURITY

What is the aim of using your data information?

• Videosecurity of our installations.
• Control of our staff.
• In occasions this can be provided to the courts and tribunals for legitimate legal actions.

Which is the legitimization for the use of your details?

            The unmistakable consent of the interested party to have Access to our installations after seeing the informative sign of the videosecurity area.

 

            + SEEKERS OF JOBS

What is the aim of using your data information?

• Organization of the process of selection for employ staff.

• Appointment for job interview and evaluate candidature.
• If you have given us your consent, we can provide same to BUFETE FRAU CONSULTORÍA LEGAL S.L.s collaborators or similar, only in order to help you find a job.

Which is the legitimization for the use of your details?

            The legal basis is your unmistakable consent, on providing us with your CV and receive and sign information concerning the use of same.

How long will we hold your data information?

The curriculum will be stored during one year, after which, in the case of us not being contacted, it will be destroyed.

           

             + RRHH

What is the aim of using your data information?

• Handling of labour relationship and staff file.
• Carrying out of all administrative, fiscal and accounting proceedures necessary to fulfil our contractural commitments, obligations in labour regulations, National Health, prevention of working risks, taxes and accounting.
• Management of payment of wages through a bank.
• Control of working hours through a system of access control with fingerpri/card (if applicable).
• Management of collective insurance / company pension plan.
• Carrying out of formation actions both with and without allowance.

Which is the legitimization for the use of your details?

            The legal basis for the use of your details is the execution of your working contract. The compliance with the corresponding legal obligations. The consent of the interested person.

 

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Do we include third parties to your data information?

            No, in general we only use the details provided to us by the interested person. If you provide us with third party details, you should previously inform and request consent to said persons, to the contrary you free us from any responsibility for non compliance with this requirement.

 

 

And data information of under-aged persons?

            We do not use data information of anyone under 14 years old, therefore refrain from providing us with information unless you are older.

 

Do we carry out communications by email?

• Only to handle your request, if it is one of the means of contact you have provided us with.
• If we send commercial communications these will have previously been specifically authorized by you.

 

What security measures do we apply?

            You can feel safe: We have taken on an ideal level of protection of the Data Information we handle, and we have installed all the technical means and measures available to us, according to the technology state, to avoid the loss, base use, alteration, non authorized Access and theft of Personal Data.

To what extent taking decisions is automate?

            BUFETE FRAU CONSULTORÍA LEGAL S.L. does not use the process of taking decisions in a totally automate manner to enter into, develop or end a contractual relationship with the browser. In the case of using this process in a particular case, we will keep you informed and advise you of your rights concerning same if so laid down by law.

Will a profile take place?

            In order to offer products and/or services in accordance to your interest and improve your experience as browser, we may draw up a “commercial profile” based on the information provided. However, no automate decisions will be taken based on said profile.

 

To whom will your details be provided?

            To the companies within the group BUFETE FRAU CONSULTORÍA LEGAL S.L.

             Your information will not be given to third parties, unless under legal obligation. Specifically they will be provided to the Inland Revenue Office and to banks or finance companies for payment of services rendered or product purchased, as well as those in charge of the necessary treatment to carry out the agreement.

            In the case of purchase or payment, if you choose an application, web, platform, bank card or another online service, your details will be provided to that platform or to your surrounding always with maximum security.

             In the case that you have supplied us with your consent to use your name and pictures and other information concerning the activity with BUFETE FRAU CONSULTORÍA LEGAL S.L., this will be disclosed in the different social websites and web page of BUFETE FRAU CONSULTORÍA LEGAL S.L.

International transfers.

             In the case of being necessary an international data transfer by BUFETE FRAU CONSULTORÍA LEGAL S.L., this will only be carried out under the agreement USA-EU Privacy Shield (more information: https://www.privacyshield.gov/welcome),  to entities that have shown they comply with the level of protection and guarantee in accordance to the specifications and requirements under the regulation in forcé concerning data protection, such as the European Regulation or when there exists a legal qualification to carry out the international transfer

 

What Rights do you have?

• Those of knowing if we are using your details or not.
• Access to your personal data.
• To request the rectifications of your details if these are not correct.
• To request the removal of your details if they are no longer necessary for the aim they were collected or if you withdraw the consent granted.
• To request restriction of the use of your details, in certain cases, in which case we will only hold onto same in accordance to the regulation in force.
• To overhand your details, that will be provided in a structured format, of common use or reading procedure. If you prefer, we can send same to the new person responsible that you name. This is only valid in certain cases.
• To present a claim before the Spanish Agency of Data Protection, if you understand we have not dealt with you correctly.
• To revoke the consent for any use the consent was given, at any moment.

If you alter any detail, we would request that you advise us of same in order for all to be updated.

 

Do you wish for a form to fulfil your rights?         

• We have forms for fulfillment of your rights,  ask us by email or if you prefer, you may use those issued by the Spanish Agency of Data Protection or through third parties.
• These forms must have an electronic signature or be accompanied with a photocopy of your DNI.
• If you are represented by someone, a copy of his/her DNI must be attached, or an electronic signature.
• The forms can be presented in person, sent by post or by email to the address of the person Responsible at the beginning of this text.

You have the right to present a claim before the Spanish Agency of Data Protection, in the case of considering that you believe the request of yourrights have not been property attended to.

 

The maximum period of settlement by BUFETE FRAU CONSULTORÍA LEGAL S.L., is that of one month, from the actual receipt of your request to us.

 

You have the right to revoke at any time the consent for any of the uses the consent was granted.

 

Do we use cookies?

If we use another type of cookies that are not necessary, you may consult the cookie policy in the corresponding link from the beginning of our web.

 

How long will we hold you personal data?

• Your personal data will be held during the time you are in relationship with us.
• Once you are dissociated, the personal data used in each case will be held during the legal period of time foreseen, including the period in which a judge or the court may require same as per the expiry period of legal actions.
• The data used will be held until expiry of the legal period mentioned above, if there be a legal obligation of holding same, or if this legal period does not exist, it will be until the interested person requests its removal or revokes the granted consent.
• We will keep all the information and communications concerning your purchase or the rendering of our service, whilst the guarantee of the products or services last, in order to attend to possible claims.
• In each use or type of data, we will provide you with a specific period that you can consult in the following table:

 

File	Document	Storage
Clients	Invoices	10 years
	Forms and vouchers	15 years
	Contracts	5 years
Human Resources	Wages, National Health, etc.	10 years
	Curriculums	Until end of selection period, and 1 further year with your consent
	Indemnity documents for dismissal. Contracts. Details of temporary workers.	4 years
	Workers file.	Up to 5 years after finishing.
Marketing	Data base or browsers of the web.	Whilst in use.
Suppliers	Invoices	10 years
	Contracts	5 years
Access control and videosecurity	List of visitors	30 days
	Videos	30 days blocked 3 years destruction
Accounting	Books and accounting Documents. Partners agreements and board meetings, company articles, minutes, Board rules and representative commissions. Financial status, audit reports Registrations and documents concerning grants	6 years
Taxes	The administration of BUFETE FRAU CONSULTORÍA LEGAL S.L., rights and obligations concerning the payment of taxes. Administration of payment of dividends and fiscal retention.	10 years
	Information concerning the statute of intergroup price	18 years 8 years for intergroup transactions for agreement of prices
Security and Health	Medical registration	5 years
Environment	Information chemical substance or essentially dangerous	10 years
	Documents concerning environmental permissions whilst the activity is in force.	3 years after closure of the activity 10 years  (expiry offence)
	Registrations concerning recycling or disposal of waste	3 years
	Grants for operations of cleaning should keep the documents of rights and obligations, receipts and payments.	4 years
	Reports on accidents	5 years
Insurance	Insurance policies	6 years (general rule) 2 years (damages) 5 years(personal) 10 years (life)
Purchases	Registration of all entrance of assets or rendering of services, purchases within the EC, imports and exports concerning VAT.	5 years
Legal	Documents Intellectual or Industrial Property. Contracts and agreements.	5 years
	Permissions, licenses, certificates	6 years from the date of expiry of the permission, license or certificate. 10 years (penal expiry)
	Confidentiality agreements and those of non responsibility	Always the period of time of the obligation or the confidentiality
Personal data protection	Use of personal details if different to the use notified to the AEPD	3 years
	Personal details of staff stored in the webs, computors and communication equipment used by same, control of Access and systems of internal management/administration	5 years
Academics	Academic history	Indefinate